TABLE OF CONTENTS

Summary

Use the Agency Editor to manage agency information such as name, type, county, status, data collection information like start date and vendor, and contact information. You can use the Agency Editor to edit the information for an existing agency or to add a new agency. You must have access to the Agency Editor page in order to use it. Typically administrator users have access.

Add a New Agency

  1. To add a new agency:
    Go to the Agency Editor by selecting Agency Editor from the System Administration menu:

    This brings you to the initial Agency Editor page:
  2. Select Add new agency. This prompts for a new ORI:
  3. Enter a new ORI and click Proceed
    The Agency Editor page appears on the ORI tab to enter ORI specific information:
  4. Enter information on each tab and click Next to move to the next tab. 
  5. On the last tab, click Finish to add the ORI:


How To Edit an Agency

The Agency Editor allows you to edit an existing agency to change Data Collection information like start date or vendor and to change address and contact information.

To edit an existing agency:

  1. Go to the Agency Editor by selecting Agency Editor from the System Administration menu:

    This brings you to the initial Agency Editor page:
  2. Make sure that Edit existing agency is selected and select the ORI from the Name or ORI box. You can type in this box to search by name or ORI:
  3. When you have selected the agency, click Proceed
    The Agency Editor page appears on the ORI tab to enter ORI specific information:
  4. Enter information on each tab and click Next to move to the next tab. 
  5. On the last tab, click Finish to save your changes for the ORI:

How To Modify Data Collection Information

Data Collections represent the different types of data that can be submitted to the repository either by uploading a file or using an editor. Examples of Data Collections are NIBRS, Police Employee Data, and Use of Force. The repository controls which types of data that agencies can submit using the Data Collections tab in the Agency Editor. The Data Collections that appear in the tab depend on which Data Collections a state has the right to use. A Data Collection can be enabled by providing a Start Date or disabled by providing an End Date.The Data Collections tab also allows you to specify the vendor for a Data Collection.

To allow an agency to submit a certain type of data, e.g. Police Employee data:

  1. Edit the agency that cannot currently submit that type of data (e.g. the agency does not appear in the Editor agency list)
    The Agency Editor page should appear on the ORI page:
  2. Click Next at the bottom of the page.
    The Data Collections tab appears:

    This screen shows that no Data Collections are enabled for this agency. This means that the agency will not appear in any editor lists and uploaded files will fail.
  3. To enable the NIBRS Data Collection, click on the calendar icon for Start Date:
    Note, you can click Year and Month to move quicker to a certain Year or Month:
  4. Select the Year, Month, and Day of the Start Date
    This screen shows that NIBRS and Police Employee Data have been enabled for the agency:
  5. Click Next until on the Contacts page and then Click Finish to save your changes:

See Also: